Privacy Policy

Privacy Policy:

Thank you very much for your interest in our association. Data protection is of a particularly high priority for the Managing Board of AlumniNet e.V.. The website of AlumniNet e.V. can be used without providing any personal data. However, if a data subject wishes to make use of special services of our association via our website, it may be necessary to process personal data. If the processing of personal data is necessary and there is no legal basis for such processing, we generally obtain the consent of the data subject.

As the controller, AlumniNet e.V. has implemented numerous technical and organisational measures to ensure that the personal data processed via this website is protected as thoroughly as possible. However, Internet-based data transmissions can have security gaps; thus, absolute protection cannot be guaranteed. For this reason, any data subject is free to transmit personal data to us via alternative means, e.g., by telephone.

Personal data (hereinafter referred to as “data”) shall be processed by us only to the extent necessary and for the purpose of providing a functional and user-friendly website, including its contents and the services offered there.

Pursuant to Art. 4 No. 1 of Regulation (EU) 2016/679, i.e. the General Data Protection Regulation (hereinafter referred to as “GDPR”), “processing” shall mean any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;

The following privacy policy is intended to inform you in particular about the type, scope, purpose, duration, and legal basis for the processing of such data either under our own control or in conjunction with others. We also inform you about the third party elements we use to optimise our website and to increase its functionality, whenever third parties are responsible for processing the data.

 

Our privacy policy consists of the following sections:

I. Information about us as the data controller

II. Rights of users and data subjects

III. Information about data processing

 

I. Information about us as the data controller:

The entity responsible for the data protection aspects of this website:

AlumniNet e.V. – Deggendorf Institute of Technology

Dieter-Görlitz-Platz 1

94469 Deggendorf

Germany

 

Phone: +49 (0)991-3615-256

Telefax: +49 (0)991-3615-292

E-mail: alumninet@th-deg.de

 

Data protection officer at the provider:

Prof. Dr. Herbert Fischer

Dieter-Görlitz-Platz 1

94469 Deggendorf

Germany

 

Phone: +49 (0)991 3615-153

E-mail: datenschutz@th-deg.de

 

II. Rights of users and data subjects:

With respect to the data processing described in greater detail below, users and data subjects have the following rights:

  • Right to obtain confirmation as to whether data concerning them will be processed, information about the data processed, further information about the data processing and copies of the data (cf. also Art. 15 GDPR);
  • Right to rectification or completion of incorrect or incomplete data (cf. also Art. 16 GDPR);
  • Right to immediate erasure of the data concerning them (see also Art. 17 GDPR) or, alternatively, if further processing is required pursuant to Art. 17 para. 3 GDPR, the right to restriction of processing pursuant to Art. 18 GDPR;
  • Right to receive the data concerning them and provided by them and to transfer the data to other providers/data controllers (cf. also Art. 20 GDPR);
  • Right to complain to the supervisory authority if they believe that the data concerning them is being processed by the provider in violation of data protection provisions (cf. also Art. 77 GDPR);

In addition, the provider is obligated to inform all recipients to whom data has been disclosed by the provider of any rectification or erasure of data or any restriction of processing pursuant to Articles 16, 17 para. 1, 18 GDPR. However, this obligation shall not apply if this notification is impossible or involves disproportionate effort. Notwithstanding this, the user has a right to information about these recipients.

Users and data subjects also have the right to object to the future processing of data concerning them in accordance with Art. 21 GDPR, provided that the data is processed by the provider in accordance with Art. 6 para. 1 (f)) GDPR. In particular, it is permitted to object to data processing for the purpose of direct marketing .

III. Information about data processing:

Your data processed when using our website will be deleted or blocked as soon as the purpose for its storage ceases to apply, provided the deletion of the same is not in breach of any statutory storage obligations or unless otherwise stipulated below.

Server data

For technical reasons, the following data sent by your internet browser to us or to our server provider will be collected, especially to ensure a secure and stable website: These so-called server log files record the data such as the type and version of your Internet browser, operating system, the website from which you came (referrer URL), the web page(s) of our website that you visit, the date and time of your visit and the IP address from which you visited our site.

The data thus collected will be temporarily stored, but not in association with any other of your data.

The storage of the data is based on Art. 6 para. 1 (f)) GDPR. Our legitimate interest lies in the improvement, stability, functionality and security of our website.

The data will be deleted within no more than seven days, unless continued storage is required for evidentiary purposes. In which case, all or part of the data will be excluded from deletion until the investigation of the relevant incident is finally resolved.

 

Cookies

a) Session cookies

We use so-called cookies on our website. Cookies are small text files or other storage technologies stored on your computer by your browser.. These cookies process certain specific information about you, such as your browser, location data, or IP address.  

This processing makes our website more user-friendly, efficient, and secure, allowing us, for example, to display our website in different languages or to offer a shopping cart function.

The legal basis for this processing is Art. 6 para. 1 lit. b.) GDPR, insofar as these cookies are used to collect data to initiate or process contractual relationships.

If the processing does not serve to initiate or process a contract, our legitimate interest lies in improving the functionality of our website. The legal basis is then Art. 6 para. 1 (f)) GDPR.

These session cookies are deleted when you close your Internet browser.

b) Third party cookies

If necessary, our website may also use cookies from companies with whom we cooperate for the purpose of advertising, analysing, or improving the features of our website.

Please refer to the following information for details, in particular for the legal basis and purpose of such third-party collection and processing of data collected through cookies.

c) Disabling cookies

You can prevent or restrict the use of cookies by configuring your browser settings accordingly. Likewise, you can use the browser to delete cookies that have already been stored. However, the steps and measures required for this depend on the Internet browser you are using. Further details can be acquired from the Help function of your browser, from the documentation provided by the manufacturer or from your browser’s support service.. Browser settings cannot prevent so-called flash cookies from being set. Instead, you will need to change the settings of your Flash player. The steps and measures required for this also depend on the Flash Player you are using. If you have any questions, please also use the help function or documentation of your Flash Player or contact the manufacturer or user support.

However, please note that if you prevent or restrict the use of cookies, you may not be able to use the full functionality of our website.

Contact enquiries and possibilities

If you contact us via contact form or e-mail, the data you provide will be used to process your enquiry. We must have this data in order to process and answer your inquiry; otherwise we will not be able to answer it in full or at all.

The legal basis for this processing is Art. 6 para. 1 (b)) GDPR.

Your data will be deleted once we have fully answered your inquiry and there is no further legal obligation to store your data, such as if an order or contract resulted therefrom.

Google Analytics

Our website also uses Google Analytics. This is a web analysis service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, hereinafter referred to as “Google”.

By means of its certification under the EU-US Privacy Shield,

https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active

Google guarantees that the data protection requirements of the EU will also be complied with when processing data in the USA.

Google Analytics is a service that analyses the way visitors use our site. The legal basis is Art. 6 para. 1 (f)) GDPR. Our legitimate interest lies in the analysis, optimisation and efficient operation of our website.

Details of the usage and users of the site, including the IP address, location, time and frequency of visits to the site are transmitted to a Google server in the USA and stored there. However, we apply the “Activate anonymous IP” function on our site for Google Analytics. This function causes Google to truncate the IP address within the EU or EEA.

The data thus collected enable Google to provide us with an evaluation of traffic visiting our site and the way our site is used. This data may also be used to render other services relating to the usage of our website and the Internet.

Google states that it will not associate your IP address with other data. In addition, you can visit

https://www.google.com/intl/de/policies/privacy/partners

to see further privacy information from Google including details of how to prevent your data being used.

In addition, you can visit

https://tools.google.com/dlpage/gaoptout?hl=de

to download Google’s deactivation add-on and additional information. This add-on can be installed with standard Internet browsers and offers you further ways of controlling the data collected by Google when you access our website. The add-on communicates with Google Analytics’ JavaScript (ga.js) and notifies it that information about your visits to our website are not to be transmitted to Google Analytics. However, this does not prevent information from being transmitted to us or to other web analysis services. This privacy policy also provides details of any other web analytics services employed by us.

Google Fonts

Our website uses Google Fonts to display external fonts. This is a service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, hereinafter referred to as “Google”.

By means of its certification under the EU-US Privacy Shield,

https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active

Google guarantees that the data protection requirements of the EU will also be complied with when processing data in the USA.

To enable certain fonts to be displayed on our website, a connection is made to a Google server in the USA when our website is accessed.

The legal basis is Art. 6 para. 1 (f)) GDPR. Our legitimate interest lies in the optimisation and efficient operation of our website.

The connection set up when our website is accessed enables Google to determine the website from which the request has been sent and IP address to which the font view is to be returned.

Google offers these links:

https://adssettings.google.com/authenticated

https://policies.google.com/privacy

where you can find further information on this topic and in particular on how to prevent data usage.

“Facebook” social plug-in

This website uses the plug-in of the social network “Facebook”. Facebook is an internet service of facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA. In the EU, this service is operated by Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland, both hereinafter referred to as “Facebook”.

By means of its certification under the EU-US Privacy Shield,

https://www.privacyshield.gov/participant?id=a2zt0000000GnywAAC&status=Active

Facebook guarantees that the data protection requirements of the EU will also be complied with when processing data in the USA.

The legal basis is Art. 6 para. 1 (f)) GDPR. Our legitimate interest lies in improving the quality of our website.

Further information on the possible plug-ins and their respective functions can be found on Facebook under

https://developers.facebook.com/docs/plugins/.

If the plug-in is stored on one of the pages of our website that you have visited, your browser will download an icon for the plug-in from Facebook’s servers in the USA. For technical reasons, it is necessary for Facebook to process your IP address. In addition, the date and time of your visit to our website are also recorded.

If you are logged in to Facebook while visiting one of our plugged-in websites, the information collected by the plug-in about your specific visit will be recognised by Facebook. Facebook may assign the information collected in this way to your personal user account there. For example, if you use the “Like” button on Facebook, this information is stored in your Facebook user account and may be published via the Facebook platform. If you want to prevent this, you must either log out of Facebook before visiting our website or use an add-on for your browser to prevent the Facebook plug-in from loading.

Facebook provides further information on the collection and use of data as well as your rights and protection options in this regard in the data protection information available at

https://www.facebook.com/policy.php

“LinkedIn” social plug-in

This website uses the LinkedIn social network the plug-in. LinkedIn is an internet service of LinkedIn Corporation, 2029 Stierlin Court Mountain View, CA 94043, USA. In the EU, this service is operated by LinkedIn Ireland, Privacy Policy Issues, Wilton Plaza, Wilton Place, Dublin 2, Ireland, both hereinafter referred to as “LinkedIn”.

By means of its certification under the EU-US Privacy Shield,

https://www.privacyshield.gov/participant?id=a2zt0000000GnywAAC&status=Active

LinkedIn guarantees that the data protection requirements of the EU will also be complied with when processing data in the USA.

The legal basis is Art. 6 para. 1 (f)) GDPR. Our legitimate interest lies in improving the quality of our website.

Further information on the available plug-ins and their respective functions can be found on LinkedIn under

https://developer.linkedin.com/plugins

If the plug-in is stored on one of the pages of our website that you have visited, your Internet browser will download an icon for the plug-in from LinkedIn servers in the USA. For technical reasons, it is necessary for LinkedIn to process your IP address. In addition, the date and time of your visit to our website are also recorded.

If you are logged in to LinkedIn while visiting one of our plugged-in websites, the information collected by the plug-in about your specific visit will be recognised by LinkedIn. LinkedIn may assign the information collected in this way to your personal user account there. If you want to prevent this, you must either log out of LinkedIn before visiting our website or use an add-on for your browser to prevent the LinkedIn plug-in from loading..

LinkedIn at

https://www.linkedin.com/psettings/guest-controls

provides the option to unsubscribe from email messages, SMS messages, targeted ads, and manage ad settings.

LinkedIn also uses affiliates such as Quantcast, Google Analytics, BlueKai, DoubleClick, Nielsen, Comscore, Eloqua and Lotame who can set cookies. Such cookies may be rejected at

https://www.linkedin.com/legal/cookie-policy

LinkedIn provides further information on the collection and use of data as well as your rights and protection options in this regard in the data protection information available at

https://www.linkedin.com/legal/privacy-policy

“Xing” social plug-in

This website uses the Xing social network plug-in . Xing is an Internet service of XING SE, Dammtorstraße 30, 20354 Hamburg, Germany.

The legal basis is Art. 6 para. 1 (f)) GDPR. Our legitimate interest lies in improving the quality of our website.

Further information on the available plug-ins and their respective functions can be found on Xing under

https://dev.xing.com/plugins

If the plug-in is stored on one of the pages of our website that you have visited, your Internet browser downloads a display of the plug-in from the Xing servers. For technical reasons, it is necessary for Xing to process your IP address. In addition, the date and time of your visit to our website are also recorded.

If you are logged in to Xing while visiting one of our plugged-in websites, the information collected by the plug-in about your specific visit will be recognised by Xing. Xing may assign the information collected in this way to your personal user account there. For example, if you use Xing’s “Share” button, this information is stored in your Xing user account and may be published via Xing’s platform. If you want to prevent this, you must either log out of Xing before visiting our website or use an add-on for your browser to prevent the Xing plug-in from loading.

Xing provides further information on the collection and use of data as well as your rights and protection options in this regard in the data protection information available at

https://www.xing.com/privacy

Furthermore, Xing has published privacy notices for the Xing share button at

https://www.xing.com/app/share?op=data_protection

“Twitter” social plug-in

On our website we use the plug-in of the microblogging service Twitter. Twitter is an Internet service of Twitter, Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA.

By means of its certification under the EU-US Privacy Shield,

https://www.privacyshield.gov/participant?id=a2zt0000000GnywAAC&status=Active

Twitter guarantees that the data protection requirements of the EU will also be complied with when processing data in the USA.

The legal basis is Art. 6 para. 1 (f)) GDPR. Our legitimate interest lies in improving the quality of our website.

Further information on the available plug-ins and their respective functions can be found on Twitter under

https://developer.twitter.com/en/docs/twitter-for-websites/overview.html

If the plug-in is stored on one of the pages of our website that you have visited, your Internet browser downloads an icon of the plug-in from the Twitter servers in the USA. For technical reasons, it is necessary for Twitter to process your IP address. In addition, the date and time of your visit to our website are also recorded.

If you are logged in to Twitter while visiting one of our plugged-in websites, the information collected by the plug-in about your specific visit will be recognised by Twitter. Twitter may assign the information collected in this way to your personal user account there.

For example, if you use “Twitter” button, this information is stored in your Twitter user account and may be published via Twitter’s platform. If you want to prevent this, you must either log out of Twitter before visiting our website or use an add-on for your browser to prevent the Twitter plug-in from loading.

Further information on the “Twitter” buttons can be found at

https://about.twitter.com/de/resources/buttons

Twitter provides further information on the collection and use of data as well as your rights and protection options in this regard in the data protection information available at

https://twitter.com/privacy?lang=de

YouTube

This website also uses YouTube. This is a video portal of YouTube LLC., 901 Cherry Ave., 94066 San Bruno, CA, USA, hereinafter referred to as “YouTube”.

YouTube is a subsidiary of Google LLC., 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, hereinafter only referred to as “Google”.

By means of its certification under the EU-US Privacy Shield,

https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active

Google and its subsidiary YouTube guarantee that the data protection requirements of the EU will also be complied with when processing data in the USA.

We use YouTube in conjunction with the “Extended Privacy Mode” feature to display videos to you. The legal basis is Art. 6 para. 1 (f)) GDPR. Our legitimate interest lies in improving the quality of our website. According to YouTube, the “Extended Privacy Mode” feature means that the data described in greater detail below will be transmitted to YouTube’s server only if you actually start a video.

Without this “Extended Data Protection”, a connection to the YouTube server in the USA will be established as soon as you access one of our websites on which a YouTube video is embedded.

This connection is necessary in order to display the video on our website via your Internet browser. YouTube will record and process at least your IP address, the date and time and the website you visited. In addition, a connection to Google’s advertising network “DoubleClick” is established.

If you are logged in to YouTube at the same time, YouTube assigns the connection information to your YouTube account. If you wish to prevent this, you must either log out of YouTube before visiting our website or configure your YouTube user account settings accordingly.

YouTube permanently stores cookies on your terminal device via your Internet browser for the purpose of functionality and analysis of user behaviour. If you do not wish your data to be processed in this way, you can adjust your browser settings to prevent cookies being stored on your computer. Details of this can be seen under the “Cookies” heading above.

Google provides further information on the collection and use of data as well as your rights and protection options in this regard in the data protection information available at

https://policies.google.com/privacy

Sweepstakes

We offer you the opportunity to take part in sweepstakes via our website. If you participate in one of our sweepstakes, the data you provide to take part in a sweeptake will be processed without your further consent, but only to run the sweepstake.

As part of the sweepstake, we will pass on your data to the transport company commissioned with the delivery of the goods or to a financial service provider, insofar as the transfer is necessary for the delivery or payment of your winnings. If you win and your information is to be published, you will be informed of this in the declaration of consent.

Legal basis for the transfer of data is then Art. 6 para. 1 (b)) GDPR.

Your consent to the processing of your data for participation in our sweepstakes may be exercised in accordance with Art. 7 Para. 3 GDPR with future effect. All you have to do is inform us that you are revoking your consent.

 

Our privacy statement was formulated on the basis of specimen statements made available by Law Firm Weiß & Partner and specimen statements made available by WILDE BEUGER SOLMECKE Rechtsanwälte Partnerschaft mbB